MEETING ROOMS AT THE NIAGARA FALLS PUBLIC LIBRARY

Purpose
The meeting rooms of the Niagara Falls Public Library are provided free of charge for library and library-sponsored programs, and for nonprofit community sponsored programs which are educational, cultural, or civic in content. Commercial programs, for-profit, and personal social functions are not permitted.

Image of meeting room Image of auditorium

(Left photo: Earl W. Brydges meeting room. Right photo: Earl W. Brydges auditorium.)

Meeting Room Application Information

To reserve a meeting room:

1. Complete a meeting room application for the location you wish to reserve, and email it or bring it to the library.  
PLEASE NOTE: Telephone reservations are NOT accepted; you MUST submit a completed application.

Meeting room application forms are available in the circulation department. You may also obtain a form by clicking the links below.

Application for Earl W. Brydges Building Meeting Rooms

Application for LaSalle Branch Meeting Rooms

Email applications for Earl W. Brydges (Main Street) Library to nfplspace@nioga.org
Fax applications for Earl W. Brydges (Main Street) Library to 716-286-4885

Email applications for LaSalle Branch Library to  jgaff@nioga.org

2.  When your application is received, a staff member will contact to you to confirm your reservation, or offer alternative dates if the requested date is not available.

The Library Board reserves the right to determine use of the rooms and to cancel or reschedule all arrangements, at its discretion, with or without cause or reason, and without liability. Failure to follow the Meeting Room Policy may result in forfeiture of the privilege of usage in the future.

Policies Guiding the Use of Meeting Rooms

⦁ A meeting room may be used by any group provided the following conditions are met:

⦁ No admission, donation or other fees are charged or collected.
⦁ No sales or other commercial transactions occur except for library and library related fundraisers.
⦁ No products, services, or memberships may be advertised, solicited or sold.
⦁ The meeting is open to the general public, news media, and library staff.

⦁ Meeting rooms may be reserved for meetings during regular library hours by responsible adult, age 18 years or older, on a first come, first served basis with library events having the highest priority

⦁ Meeting room reservations must be made no less than 7 business days in advance of the event.

⦁ For any meeting requiring equipment or furniture set up, 7 day business day notification and request is required.

⦁ Meeting rooms must be used during hours the library is open. They must be vacated at least 30 minutes before the library closes.

⦁ Meeting rooms must be left in orderly, unlittered conditions.

⦁ Meetings may be booked up to 3 months in advance; no more than 2 meetings by the same group per month are allowed.

⦁ No food or drink mat be served without prior approval of library management. Smoking and alcoholic beverages are prohibited. No open flames. Animals, unless for a library program, or licensed service animals, are prohibited.

⦁ The applicant agrees to pay for any and all damages to library property, including but not limited to walls, floors, grounds, equipment and furniture while applicant is using property.

⦁ Permission to use a meeting room does not constitute an endorsement by the library of a program or point of view expressed. Except as a designation of location, the name of the Library may not be used in any publicity relating to use of meeting rooms.

⦁ Publicity must be approved by the Executive Director before it is circulated and must include the following statement, "The Niagara Falls Public Library does not endorse or advocate the views of any group using our Meeting Rooms". Failure to obtain prior approval will result in cancellation of reservation.

⦁ The applicant assumes responsibility for participant accommodations (e.g. assistive listening devices, etc.).And specific articles of compliance as required by the Americans with Disabilities Act.

⦁ Meetings must be conducted in such a way as not to disturb library operations. The applicant is responsible for managing orderly behavior of all attendees. Adult supervision by persons 18 years of age or older is required for any group of minors. Applicants and programs participants are expected to conform to the Library's Code of Conduct, copies of which are available on request.

⦁ Cancellation of booking must be made by the event organizer as soon as it is known that the event will not take place. Consistent "no shows" for bookings will result in denial of future booking. Consistent "no shows" constitutes 2 dates in a row.

Source: Policy Adopted by NFPL Board of Trustees 9-26-2002. Revised and Adopted by NFLP Board of Trustees 6-26-2012, Revised and Adopted by NFPL Board of Trustees 3-26-2014, Revised and Adopted by NFLP Board of Trustees 4.25.2018.