1425 Main Street
Niagara Falls, NY 14305
MEETING ROOM POLICY
(Adopted by the Board of Trustees on September 26, 2002)
PURPOSE
The meeting rooms of the Niagara Falls Public Library are provided free of charge for library and library sponsored programs, and for nonprofit community sponsored programs which are educational, cultural, or civic in content.
Commercial programs, for-profit, and personal social functions are not permitted.
Policies Guiding the Use of Meeting Rooms
1) A meeting room may be used by any group provided the following conditions are met:
a. No admission, donation or other fees are charged or collected.
b. No sales or other commercial transaction occur except for library and library related fundraisers.
c. No products, services, or memberships may be advertised, solicited, or sold.
d. The meeting is open to the public and news media.
2) Meeting rooms may be reserved for meetings during regular library hours by a responsible adult on a first come, first served basis with library events having the highest priority. (Please see Meeting Room Application Information)
3) Meeting rooms must be used during hours the library is open. They must be vacated at least 15 minutes before the library closes.
4) For any meeting requiring equipment or furniture set up, a 48-hour advance reservation is required.
5) Meeting rooms must be left in an orderly, unlittered condition.
6) Meetings may be booked up to 3 months in advance; no more than 2 meetings by the same group per month are allowed.
7) No refreshments may be served without the approval of library management. Smoking and alcoholic beverages are prohibited.
8) The applicant agrees to pay for any and all damages to library property including but not limited to walls, floors, grounds, equipment and furniture while applicant is using property.
9) Publicity concerning meetings should state the correct name of the library (Niagara Falls Public Library) and make it clear that the library is not the sponsor.
10) The applicant assumes responsibility for participant accommodations (e.g. assistive listening devices, etc.) and specific articles of compliance as required by the Americans with Disabilities Act.
11) Meetings must be conducted in such a way as not to disturb library operations. The applicant is responsible for managing orderly behavior of all attendees. Adult supervision is required for any group of minors. Applicants and program participants are expected to conform to the Library's Rules of Conduct, copies of which are available on request.
12) Permission to use a meeting room does not constitute an endorsement by the library of a program or point of view expressed. Except as a designation of location, the name of the Library may not be used in any publicity relating to use of meeting rooms.
Meeting Room Application Information
Formal application for the use of a meeting room is made with library management. An individual responsible for the meeting must complete and sign the Application Form. Failure to follow the Meeting Room Policy may result in forfeiture of the privilege of usage in the future.
(MEETING ROOM APPLICATION FORMS ARE AVAILABLE IN THE AUDIO VISUAL DEPARTMENT)
The Library Board reserves the right to determine use of the rooms and to cancel or reschedule all arrangements, at its discretion, with or without cause or reason, and without liability.